Just a Team name is not enough
The individual ventures had already experimented with Microsoft Teams and found out that it was a powerful application that offers multitude of functionalities. However, they did not capitalise on
a unified way of working and using a structured approach for filing data. As users could simply create a team by entering a Team name, it was easy to end up with a lot of teams, fragmented content,
and information stored in multiple locations. It was also a potential source for security breaches.

NaGa Solar (NaGa), who previously implemented Custodian for Teams, led the project and started by identifying any reusable structures (templates) such as projects, deal rooms, partnerships, etc. and
identified the important properties (meta-data) for each structure.

Custodian for Teams allows specific users to create Teams or channels, based on pre-defined templates and ensures all relevant meta-data is captured. This meta-data is then applied to the “Files” tab of the Team and structures the underlying SharePoint content as a proper DMS should be set up.

Teams as a complete Document Management Solution (DMS)
Ampyr had a strong need to convert Teams to a full DMS and leverage all the SharePoint functionalities such as meta-data, versioning, recycle bins and the powerful search features. In the standard user interface, lots of these functions are hidden within the “Files” tab. Creating all items via Custodian for Teams enabled this extra functionality enhancing the standard folder structure and dossiers within
the DMS.

Connecting Outlook and Teams
While more and more e-mail communication (especially internally) is replaced with Teams chat, Ampyr users still receive a lot of communication via e-mail. There was a strong desire to integrate Teams and Outlook. The Outlook plug-in that Custodian for Teams offers closes that gap and allows users to look at the same data from either Teams or Outlook and store data via Teams or Outlook.

Powerful Search and Contract Management
Ampyr has selected Qwickr from Transform Data on top of Office 365 and Teams to empower the document and e-mail search capabilities for all end-users. In addition, Qwickr is used to monitor all contracts and run detailed searches. Notifications via the @mention function will ensure the contract responsible knows when action is required.

The Future
Ampyr is considering to continue the innovation with Microsoft Teams and is looking at adopting Microsoft planner completely for tasks management and converting project methodologies to standard planning buckets and tasks lists as part of the provisioning with Custodian for Teams.

“ Custodian for Teams allows us to look at our project information within Teams and Outlook.
This allows our team members to work very efficiently. ”

Conny Vluggen, Project Manager at Ampyr Solar Europe